SEARCH SSC & AT Leads Planning Meeting, 2-3 April 2019

SEARCH Science Steering Committee (SSC) and Action Team Leads Planning Meeting
2-3 April 2019
National Center for Atmospheric Research (NCAR)
1850 Table Mesa Drive, Boulder, CO 80305
Damon Conference Room

The SEARCH Science Steering Committee and Action Team leads will hold a regular in-person planning meeting 2-3 April in Boulder, CO. Meeting participation is by invitation only. Please contact Brit Myers (brit [at] arcus.org) for more information.

Logistics

Meeting Location

National Center for Atmospheric Research (NCAR) - 1850 Table Mesa Drive, Boulder, CO 80305
We will be meeting in the Damon Conference Room. Please look for the way-finding signs with the SEARCH logo when you arrive.
Map & Directions

Printable Directions from Boulder Inn to Mesa Lab

For those of you driving to the Mesa Lab, please note that security is sensitive to non-federal vehicles parking in the roundabout directly in front of the facility. Please avoid this area if you can.

Meeting Hotel

Boulder Inn Best Western Plus - 770 28th St, Boulder, CO 80303
Map & Directions
Rooms have been reserved for all meeting participants traveling to Boulder under each guest's name and will be paid for by ARCUS unless other arrangements have been made. Guests will be asked to provide a credit card number during their stay to cover incidental room costs only. Guests are currently scheduled to arrive on April 1st and depart on either April 3rd or 4th depending on departure flight schedules. If your itinerary will require early or late departure, please let ARCUS staff know so we can give the hotel 24 hour notice per their reservation change/cancellation policy.

Ground Transportation

ARCUS staff have identified opportunities that may exist for meeting participants to arrange carpools from/to the Denver International Airport and between Boulder meeting venues. Please review the "Suggested Carpools" document attached for suggested ground transportation arrangements.
Suggested Carpools

NCAR staff have suggested Green Ride Boulder for anyone who may need to travel separately from/to the Denver airport. To make a shuttle reservation, please visit: https://www.greenrideboulder.com/reserve.html

A number of other ground transportation options are also available for travel to and around Boulder:
https://www2.ucar.edu/transportation

Per Diem and Provided Meals

Each meeting participant will receive a per diem reimbursement for both meeting and travel days. Meal reimbursement rates are based on the following GSA rates for Boulder, CO: Breakfast = $16, Lunch = $17, Dinner = $28.

If a meal is provided to participants as part of the meeting, you will not receive per diem for that meal. Instead you will be paid a pro-rated portion of the per diem for that day. You will receive two travel days: one traveling to and one from the meeting. On travel days, your per diem rate is based on the location you are traveling to. Travel days are paid at half-day of per diem if the scheduled travel time from departure origin time to destination arrival time is less than twelve 12 hours  airport to airport. Travel time equal or greater than twelve 12 hours and foreign travel will be paid a full day per diem.

Group Dinner on 2 April

Dinner reservations have been made for 6pm at Carelli's (https://carellis.com/) located at 645 30th St in Boulder. This venue is within walking distance (0.4 miles) from the Best Western Boulder Inn. Participation is optional. Please RSVP with ARCUS staff the morning of April 2nd if you do plan to attend.

Virtual Participation

Webcasting instructions will be sent to the participants who have been invited to join the meeting virtually. If you plan to attend, please let Brit know the days/times you will be available.

Receipts and Travel Reimbursement Paperwork

Please keep your flight boarding passes, ground transportation receipts, and any additional receipts that you acquire for miscellaneous travel expenses. Because travelers are receiving a per diem, however, you will not need to submit receipts for your meals or other purchased food items. These documents will need to be submitted along with a completed Travel Reimbursement Request Form (attached below) to the ARCUS accounting office (3535 College Rd Suite 101, Fairbanks, AK, 99709-3710) no later than 30 days after the end of your travel. For more information about ARCUS travel reimbursement policies, please see the guidelines attached below.

Travel Expense Reimbursement Request Form & ARCUS Travel Policies