SEARCH SSC & AT Leads Meeting, 13-14 December 2019

SEARCH Science Steering Committee (SSC) and Action Team Leads Planning Meeting
13-14 December 2019
Park Central Hotel
50 Third St., San Francisco, CA 94103
Cornell Conference Room (3rd Floor)

The SEARCH Science Steering Committee and Action Team leads will hold a regular in-person planning meeting 13-14 December 2019 in San Francisco, CA. Meeting participation is by invitation only. Please contact Brit Myers (brit [at] arcus.org) for more information.

Logistics

Meeting Location

Park Central Hotel - 50 Third St., San Francisco, CA 94103
We will be meeting in the Cornell Conference Room on the 3rd Floor of the hotel.

Meeting Hotel

Park Central Hotel - 50 Third St., San Francisco, CA 94103
Map & Directions
If you are traveling to San Francisco solely to participate in the SEARCH meeting, a hotel room has been reserved for you at the Park Central Hotel. Room charges will be covered by the ARCUS Master Account and guests will be asked to provide a credit card number to cover incidental room costs only.

If you are traveling to AGU to attend the American Geophysical Union Fall Meeting, we have asked that you arrange for your own hotel reservation and include hotel costs for the nights of 12, 13, and 14 December (depending on flight departure dates) in your travel reimbursement request. The 2019 GSA lodging rates for San Francisco are $299 a night, so additional information/approvals will be needed if your nightly rates are substantially higher.

Per Diem and Provided Meals

Each meeting participant will receive a per diem reimbursement for both meeting and travel days. Meal reimbursement rates are based on the following GSA rates for San Francisco, CA: Breakfast = $18, Lunch = $19, Dinner = $34.

If a meal is provided to participants as part of the meeting, you will not receive per diem for that meal. Instead you will be paid a pro-rated portion of the per diem for that day. You will receive two travel days: one traveling to and one from the meeting. On travel days, your per diem rate is based on the location you are traveling to. Travel days are paid at half-day of per diem if the scheduled travel time from departure origin time to destination arrival time is less than twelve 12 hours  airport to airport. Travel time equal or greater than twelve 12 hours and foreign travel will be paid a full day per diem.

Virtual Participation

Webcasting instructions will be sent via email to the participants who have been invited to join the meeting virtually. If you plan to attend, please let Brit know the days/times you will be available.

Receipts and Travel Reimbursement Paperwork

Please keep your flight boarding passes, ground transportation receipts, and any additional receipts that you acquire for miscellaneous travel expenses. Because travelers are receiving a per diem, however, you will not need to submit receipts for your meals or other purchased food items. These documents will need to be submitted along with a completed Travel Reimbursement Request Form (attached below) to the ARCUS accounting office (3535 College Rd Suite 101, Fairbanks, AK, 99709-3710) no later than Monday, 13 January 2020. For more information about ARCUS travel reimbursement policies, please see the guidelines attached below.

Travel Expense Reimbursement Request Form & ARCUS Travel Policies